Invoices

Invoices are what you bill out. They need accounting set up first — a chart of accounts and VAT codes have to exist before an invoice can be booked against them.

A note on language

The finance module's interface is in Dutch, while the rest of Kancil is in English. These pages give the Dutch label you see on screen alongside the English term and the underlying API value, so you can move between the app, this documentation and the API reference without translating twice.

Status

On screen	API value	Means
Concept	draft	Not issued. Editable, no number assigned yet.
Verstuurd	sent	Issued and outstanding.
Betaald	paid	Settled.
Gecrediteerd	credited	Reversed by a credit note.

The list filters on these, plus All.

The important boundary is Concept → Verstuurd. A draft is a working document; a sent invoice is a numbered, issued document, and correcting one means crediting it rather than editing it. That is not Kancil being strict — it is what makes the numbering defensible.

The list

Columns are Nummer (number), Datum (date), Klant (customer), Bedrag (amount) and status.

An invoice

Lines with amounts and VAT codes, a customer — normally a company — a date, and payment terms. Each line's VAT code determines how it lands in the VAT return.

A generated PDF is available for the invoice; drafts export as factuur-concept.pdf, since a draft has no number to name the file after.

Invoices link to other records like anything else, so the invoice that came out of a deal can point at it.

Where the numbers surface

• Openstaand debiteuren — outstanding receivables — on the dashboard and on each company's finance panel.
• Omzet — revenue — in Reports.
• The VAT on sent invoices, in the quarterly return.

Invoices versus expenses

Invoices are money owed to you. Expenses are money owed by you. They are separate records with separate numbering and separate statuses, and the reports treat them as the two sides they are.