Expenses

Expenses are business costs — what suppliers bill you. Like invoices, they need accounting set up first, and the interface is in Dutch.

Status

On screen	API value	Means
Concept	draft	Entered, not yet booked.
Geboekt	booked	Booked to the ledger.
Betaald	paid	Settled.
Gecrediteerd	credited	Reversed by a credit note.

Note the difference from invoices: an expense goes through Geboekt, not sent. You do not send a supplier invoice — you book it. The list filters on Concept, Geboekt and Betaald.

The list

Datum (date), Leverancier (supplier), Factuurnr. (invoice number), Bedrag (amount) and status.

An expense

Amount, VAT code, date, supplier — normally a company — and the supplier's own invoice number, which is what you will quote when querying it.

The VAT code decides how the expense lands in the VAT return as deductible input tax.

Receipts

Attach the receipt or supplier invoice to the expense record. It becomes part of the Documents library, where it can carry a document date, a type, a party and a retention date — which is what turns a folder of PDFs into something you can answer an audit with. See Attachments and documents.

An expense can also be captured from an email with the receipt attached, so the thing that arrived in Mail becomes the expense without a download-and-re-upload round trip.

Business versus personal

This page is for business costs, which go into the books and the VAT return. Money you spend that is not a business cost belongs in Personal expenses, which is a separate tracker and deliberately outside the accounting.

Getting this split right matters more than any other classification in the finance module: it is the line between what is deductible and what is not.

Where the numbers surface

Openstaand crediteuren — outstanding payables — on the dashboard and each company's finance panel; costs in the profit and loss in Reports.